Time & Absence Information

University Staff, Academic Staff Hourly & Students

All University Staff, Academic Staff Hourly and Student employees are paid biweekly and report their absences and time worked online in HRS which is accessed through the My UW Portal.

Employees can access timesheet/absence instruction guides and videos here: https://uwservice.wisconsin.edu/help/time-absence/#for-employees 

Supervisors can access information pertaining to the Manager Self Service dashboard, including instruction guides and videos here: https://uwservice.wisconsin.edu/help/time-absence/#for-managers 

Student Employees
  • Webclock: This type of entry should be utilized for these employees who are able to punch "in" and "out" each work day.
  • Timesheet: This type of entry can be used when students are not able to immediately enter their time in HRS.  This entry allows students to login during the bi-weekly pay period and enter their "in" and "out" times for any given day during the pay period.
Paid time is automatically rounded based upon the HRS rules in Time and Labor
Punch Time in Minutes HRS Rounded Time- Hundredths
00 - 7.5 0
7.5 - 22.5 0.25
22.5-37.5 0.5
37.5 - 52.5 0.75
52.5 - 60 1
Reporting Instructions

Faculty, Academic Staff & Limited Employees

Faculty, Academic Staff and Limited employees are paid on a biweekly basis and report their absence usage online in HRS which is accessed through the My UW Portal

Reporting/Approving Instructions