UW-Green Bay COVID Travel Policy:
The UW-Green Bay COVID 19 policy to restrict travel has been extended to Dec 31, 2021:
- All domestic travelers, excluding those traveling within Wisconsin, must have a Travel Authorization form approved prior to booking any travel. The Travel Authorization form must be approved by the Area Leader (for example, all faculty travel must be approved by the Provost). This form is automatically routed to the appropriate approvers when processed through the E-reimbursement System. The E-reimbursement system log in is available at https://www.wisconsin.edu/travel/. Reimbursements will not be processed without an approved Travel Authorization attached to the reimbursement requests. Travel between UWGB campuses will not require a travel authorization.
- Any employee who wishes to engage in international travel on University Business must first submit the request in writing to the Director or Dean of the division or college under which the travel is being engaged in. Campus Risk Management (paquetc@uwgb.edu) must be included in that request.
Additional Information can be found at the Phoenix Forward site.
Mileage Reimbursement Rate Change
January 01, 2022
The IRS has increased the standard mileage rate for automobiles to $0.585 effective January 1st, 2022. The E-Reimbursement system has been automatically updated with the new rate.
UW System Approved Travel Agencies:
As of July 1, 2020 the UW System contracted travel agencies are:
Individual Travel for employees and guests(most common):
Travel Incorporated
Toll Free: (877) 811-9898
Concur Support: (866) 738-6444
Email: UWTravel@travelinc.com
Group travel of 10 or more:
Fox World Travel
Direct dial: (920) 933-4180
Email: foxgroupblock@foxworldtravel.com
All NCAA Athletics travel:
Short’s Travel
Direct dial: (844) 814-3936
Email: uwathletics@shortstravel.com
Trainings and webinars for the transition are available at: https://www.wisconsin.edu/travel/support/july-travel-services-transition-support/. You can register for future trainings, or watch recorded trainings at any time.
UW System Travel Policy Changes:
The following changes to the UW-System travel policies are effective July 1, 2020:
- Airbnb will be allowed, but only if booked through Travel Inc (or Shorts for Athletics). Any Airbnb bookings outside of the UW System approved travel agencies will not be reimbursed. VRBO and Home Away are not allowed.
- Prepayment of lodging is allowed if required by the hotel. No third party bookings are allowed (i.e. Hotels.com, Reservations.com, Expedia, etc.)
- Passports are eligible for reimbursement, if the travel has a business purpose and is approved by supervisor (i.e. upcoming University Sponsored international travel)
- Vehicle rentals of up to a mid-size SUV are allowed. This allows for the possibility of four wheel drive vehicle rental in the winter months.
- When an e-reimbursement request is returned by an approver or an auditor for changes, employees must resubmit the reimbursement within 90 days of the send back date.
- Day trip meal allowance of $15 is allowed, even if a meal was provided that day. All reimbursement expenses are still subject to department approval and funding.
New UW TravelWIse website:
UW TravelWIse website has a new web address: https://www.wisconsin.edu/travel/. Please change your bookmarks to this new website. TravelWIse is the website to log into the E-reimbursement system, contains the UW System travel policies and practices, and the Lodging and Meal per diem calculator.
UW Travel Vendors Change
July 01, 2020
As of July 1st, 2020, the UW travel services will be divided into three groups for better customer service and greater expertise.
Employee Services will use Travel Incorporated
University Group Block (10 travelers or more) will use Fox World Travel
NCAA Athletics will use Short’s Travel Management
What Will Change:
- Travel rate calculator has moved. Visit UW TravelWise for the new calculator.
- Rollout of Concur app and Travel Inc. app
- Travel agency and travel agent team
What Remains the Same:
- 24/7 agency coverage, with a dedicated UW team during core business hours
- Concur
- Corporate card policy and vendor
REAL ID Deadline Extended
May 01, 2020
The REAL ID Deadline has been extended to October 1, 2021. REAL ID or a passport will be required to board any domestic flights starting October 1, 2021. Compliant driver's licenses have a star in the upper right corner. For more information, see the FAQ.
Green Bay Lodging Maximum Rate Increase
October 01, 2019
The GSA has increased the maximum per person per night rate for lodging in Green Bay from $94 to $96. This change is effective October 1st, 2019. The E-Reimbursement system and lodging calculator has been automatically updated with the new rate. Lodging rates for other cities may have changed as well. Always refer to the Lodging and Per Diem calculator for the correct rates.
Changes to Enterprise/National Personal Rentals
August 10, 2018
Effective 8/1/18, the Big Ten Contract with Enterprise and National will have important changes regarding personal rentals. These changes are:
- All rentals that are strictly for personal use will no longer include Collision Damage Waiver (CDW) or Limited Liability Coverages. These coverages will be available for purchase through Enterprise and National at an additional cost.
- All rentals that are strictly for personal use will have a separate contract ID and will be made through a separate booking link. The booking link is located below and should be used for personal rentals starting on 8/1/2018. This link will also be made available on TravelWIse.
- There is no change to combination business and personal car rentals (i.e. adding additional days at the end or beginning of a business trip for personal car rental use) through the Enterprise/National Big Ten Agreement.
- Rentals that are a combination of business and personal will still have included Damage Waiver and Limited Liability protection included in the contracted rental price.
- Combination rentals will still be made through Concur or with a Fox World Travel agent.
- There is no change to the rental rate for business or personal rentals.
Personal Use Enterprise/National Booking Link
Reimbursement Auditor Email
July 18, 2018
The UW-System Auditors will take questions at expenseauditing@wisconsin.edu. This email should be used by the institution travelers for all questions on their expense reports. General Travel questions should still come through the UWGB Travel Office email at travel@uwgb.edu.
UW System 2018 Lodging Program
February 2, 2018
The UWS 2018 Lodging Program is ready for use with 150 UW System hotel contracts available for locations throughout Wisconsin and in our 30 top domestic destinations. With the addition of 3 national chain-wide agreements and partnerships with 3 consortium organizations, UW travelers will also find government based rates and quality accommodations in over 3000 locations!
These hotels are designated as Most Preferred or Preferred within Concur and have specific rate code names to identify the negotiated rates apart from other published rates available.
Click here to find out more information https://www.wisconsin.edu/travel/policies/lodging/uw-system-hotel-directory/